Agenda for AGM of Parish Council 2012

 You are summoned as Members of Appleton with Eaton Parish Council to the Annual General Meeting of the Parish Council which will be held

In the Village Hall on Monday 14 May 2012 at 7.15pm.

                                                                                                                               Tian Davidson – Parish Clerk – 8.5.12

AGENDA

 

12/1  Appointment of Chairman

12/2  Appointment of Vice Chairman

12/3  Appointment of Committee members and terms of reference

12/4  Review and agreement of members’ roles in other groups

12/5  Standing orders and internal controls:  To review and approve

12/6   Dates of future meetings:  To agree for Parish Council Meetings to occur on second Monday except if there is a Bank Holiday and for Leisure and Recreation Committee meetings every Monday, on the week following the Parish Council Meeting in June, September, December and March.

Normal matters:

12/7  Apologies for absence: To receive apologies for absence.

12/8  Declarations of Interest: In accordance with the Local Government Act 2000, s81 and the Parish Councils (Model code of Conduct)  Order 2001, members are asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting (Please refer to the notes at the end of agenda).

12/9  Public questions and statements: Time is available for the public to express a view or ask a question on relevant matters on the following agenda.  The public are welcome to stay and observe the rest of the meeting.   Members of the public wishing to speak should notify the Clerk in advance.  Time given in total is 10 minutes.

12/10  Minutes of the last meeting: To authorise the signing of the minutes of the 16 |April 2012.

12/11  Matters arising from the 16 April meeting and not appearing elsewhere on the agenda:

1.         

School numbers-Mrs Davidson wrote to Mrs Watts requesting notification of future consultations;

2.         

Village car parking map – update

3.         

Traffic measurement measures – update

4.         

Parish Website meeting – update

5.         

Parish Annual Meeting of 3/5/12 - update

12/12 Accounts to 31.3.2012:  Council to review and approve the accounts and for submission of return to Internal Auditor for examination.

12/13 Sign near Zig zag:  To ask County Councillor Mr Anthony Gearing if OCC can provide a sign to say that parking on zig zag is allowed outside school hours.

12/14 Use of traffic cones:  To ask PC Carl Bryant or PCSO Lisa Prime about the use of traffic cones (this will be done at the next NAG meeting).

12/15 Appleton Playground project:  Update and any actions required.

12/16  Stewardship fund:  To ask County Councillor Mr Anthony Gearing if there are funds available to improve the bridleway from end of Badswell Lane to entrance of Playground.

12/17 Northmoor Weir:  To receive the latest update and to consider any actions required.

12/18 Gigaclear:  To receive any updates and consider any actions required.

12/19  Planning: 

(a)Considered since the last meeting:

(i)	None
(b) New applications:
(i)	P12/V0718		Single storey extension to provide additional teaching space and internal alterations	Appleton CE Primary School, Appleton, OX13 5JL
(ii)	P12/V0943		Erection of a two storey rear extension	3 Eaton Village, Abingdon, OX13 5PR
(iii)	P12/V0944		Erection of a two storey rear extension	5 Eaton Village, Abingdon, OX13 5PR
(iv)	P12/V0846		New single storey extension to form garden room and orangerie with associated external works	Homestead, EatonVillage, Abingdon, OX13 5PR
(v)	P12/V0651		Proposed pony shelter to rear of college house	College House, 18 Eaton Village, Abingdon, OX13 5PR

 

12/20 Consultation on Oxford ring road improvements: Kennington and Hinksey Hill roundabouts – deadline 25/5/12 (work plan to start end of 2012 and expected to finish early 2013):  Council to respond.

12/21  Accounts:  to authorise payments of:

1.	Appleton Parochial Church Council (in lieu of internal audit fee)	£120.00
2.	Anthony Stiff Associates Ltd – interim payment (stage 4)-playground	£360.00
3.	Mrs Davidson – April salary and expenses	£340.37
4.	Mr CR Dick – rent for Tennis Club for 2011-2012	£150.00

 

12/21  Publications and correspondence: 

1. How to shape where you live:  a guide to neighbourhood planning ( for 3 Councillors)
2. The Playing Field – Spring 2012

12/22  Matters for report:  To raise matters for discussion without decision or items for next meeting.

12/23  Date of the next meeting: To decide the next meeting of the Parish Council to be held on Monday           11 June 2012 at 7.15 pm in the Village Hall. 

Notes on Declaration of Interest:

(i) Any councilor arriving after the start of the meeting is asked to declare personal interests as necessary as soon as practicable after their arrival even if the item in question has been considered;

(ii) If a councillor has a prejudicial interest in a matter being discussed at the meeting they must declare this as soon as that interest becomes apparent to them.   They should then leave the room, unless members of the public are allowed to make representations, give evidence or answer questions about the matter, by statutory right or otherwise.   They must immediately leave the room once they have finished or when the meeting decides that they have finished (if that is earlier).   They cannot remain in the room to observe the vote on the matter.

(iii) It is not practical to offer detailed advice during the meeting on whether or not a personal interest should be declared, or whether a personal interest should also be regarded as prejudicial.