17 Minutes of Meeting 1st November 2010

MINUTES OF THE MEETING OF APPLETON WITH EATON PARISH COUNCIL

Held on Monday 1st November 2010 in the Village Hall at 7.15pm
 
PRESENT: Mrs Claire Salmon (Chairman), Mrs Sue Hine, Mrs Liz Gilkes, Mr Andy White and Mr Phil Neale.
Also Present:    Mr Keith Stammers, Mrs Natalie Crawford, Mrs Tian Davidson (Clerk), Mrs Rosemary Page and Mr John Woodford (District Councillor).
 
10/135 APOLOGIES FOR ABSENCE: Mrs Sara Murray (due to illness)
 
10/136 APPOINTMENT AND APPROVAL OF NEW CO-OPTED PARISH COUNCILLOR: Mr Stammers left the room. Mr Neale proposed and Mrs Hine seconded the appointment of Mr Keith Stammers, and all were in favour. Mr Stammers returned to the room and Mrs Salmon welcomed him into the Council.
 
10/137 DECLARATION OF INTEREST IN ANY ITEMS APPEARING ON THE AGENDA: Mrs Hine declared a prejudicial interest on planning application 10/1722/FUL and 10/101803/LB.
 
10/138 PUBLIC SESSION: Mrs Crawford updated the Parish Council on the Playground project and that the council would receive the £47k Playbuilder Grant, the timescales for spending the grant were still to be advised. Mrs Crawford briefly reported progress on the other grant applications and discussed what needs to be done and how the Playground Committee will be progressing this project. Details will be discussed in full on 8th November at the Leisure and Recreation Sub-Committee Meeting.
 
Mrs Page reported on the progress of the Great Green, she had given Mr and Mrs Martin a copy of her proposals and that positioning of the seat was of concern to them. Mrs Page also proposed an information board, and showed the type of wooden trellis that she would like to use as a fence. Subject to approval, the cypress trees will be removed to open up the area. Mrs Page asked that the money donated by Brownies of £300 be used to fund the seat and some of the other costs.
 
Mr Woodford (District Councillor) mentioned the roll out of the waste disposal system; the letter regarding Broadband; Mr Paul Yaxley at the Vale should be contacting us regarding the developments on Millway Lane, nothing had been heard so far.
 
10/139 MINUTES OF THE MEETING HELD ON 4th OCTOBER 2010: The minutes of the October meeting were agreed to be a true record except for one amendment relating to Mrs Prickett (not Mrs Pritchett) and signed as such by Mrs Salmon (Chairman).
 
10/140   MATTERS ARISING FROM THE 4th OCTOBER MEETING:
  1.  Signs – OCC agreed that signs will be put up for pedestrians and deer crossing going out of and into Oaksmere from A420; a ‘no through road’ at Park Lane; and a ‘no through road’ and a 30 mile sign at top of Eaton Village. OCC do not have a standard sign for no river crossing.     
  2. War memorial –has been cleaned and we were waiting for an invoice from O.G. Stonemasonry Contractors Ltd. It was suggested that the plaque at the front needs to be repositioned and a quote of £180 plus VAT has been received. Decision to be made once Councillors had looked at the war memorial.
  3.  Flooding issues – Training will take place on 14th November; the Clerk will write a letter of thanks to Nick Hester for his help and use of his premises; Mrs Prickett to be asked if she will obtain permission from key holders to allow their contact details to be made available on the website and noticeboards.
  4.  Village Pond – Mrs Davidson will ask for the work to start after Remembrance Day.
  5. Public Transport - The Clerk will write to OCC to re-emphasize the Parish’s continuing need for the 63 and 66 bus services.
  6. Northmoor Weir – A visit was made by Mrs Salmon and members of WAG to see the working of the weir; no further correspondence has been received from Environment Agency, with regard to their offer of setting up a Trust to run and manage the weir.
  7. Great Green – The position of the seat has to be agreed with Mr and Mrs Martin. Mrs Salmon will speak to them. The approval from the Vale to cut the Cypress trees remains outstanding.
  8. Tennis Club loan – The application form has been returned to us; a separate meeting was held and the Council is waiting for a formal letter from OLTA, stating the terms of the loan. Mrs Salmon and the Clerk will action on receipt of letter.
  9. Leisure and Recreation Committee – will hold its first meeting on 8th November; to be chaired by Mrs Murray and the minutes to be taken by Mrs Hine.
  10. Centenary Storage Box – The Council accepted Mr John Evans’s kind offer to repair the box and he will let the Council know when the work has been completed. The Council decided to consider the issue of direct access to the records by the public after all the documents within, have been copied on disks.
  11. Broadband – Mr Neale had attended the meeting of the Broadband Group where a number of ways had been discussed as to how to improve the service to village. Mr Neale asked if the council would consider officially recognising the Broadband Group and it was decided to make them a Working Group of the Council. It was reported that David Hine and Julian Morris have been involved with others in costing various options for better broadband access and the potential costs may require increases in Parish Precepts and the potential for grant applications.
10/141 BUDGET FOR YEAR ENDED 31 MARCH 2012 – A brief discussion was made and the items mentioned were: Insurance for the Tennis Pavilion (to value of £20,000 to replace); Insurance for the Playground; Parish Council Election fees of £1,000 estimated; donations to other local groups to be considered: Village Hall £1,000, Sportsfield £600 and Church £600. The budget will be approved at next month’s meeting.
 
10/142 ANNUAL RETURN 2010 – The Council approved the annual return and agreed for its display. A matter of insufficient Fidelity Guarantee was reported by the auditors BDO LLP and it was agreed that the Clerk would get quotes.
 
10/143 OXFORDSHIRE ELECTORAL REVIEW – The council responded to the questionnaire by stating that they were satisfied with the number of Parish Councillors and that the Parish remains in the Ward of Cumnor.
 
10/144 APPLETON PLAYGROUND – This was discussed in the public session. The Clerk will contact David Quayle to initiate legal work. The councillors were pleased to hear the depth of public consultation that is proposed by the Playground Committee.
 
10/145 NEW WEB PAGE FOR VOLUNTEERS – It was agreed that Mrs Gilkes will liaise with Mr Graham Rose to come up with a proposal.
 
10/146 PLANNING APPLICATIONS: A planning meeting was held on the 9th October and attended by Mrs Salmon (Chairman), Mrs Murray, Mrs Gilkes, Mrs Hine (who expressed a prejudicial interest to the 2 planning applications considered below), Mrs Davidson (Clerk), Mr Woodford (District Councillor) and nine public members who lived or have personal interests in Eaton. The applications were available for viewing and Mrs Salmon opened the public session by reminding the public that they should write to the Vale of White Horse DC themselves if they have any reservations or objections. The floor was opened to the public to speak and after taking into account all the comments made, the session was closed and the Council met to discuss and consider their response. 
 
In closed session, with Mrs Hine leaving the meeting, the Council agreed to the following: The Council has no objections but wants the Planning Dept of the Vale to consider three issues:
  • Safety issues for pedestrians, cyclists, cars, at the entrance proposed at the old cart shed;
  • Local drainage and likely over capacity especially of sewage, at the end of the village, affecting the downstairs toilet of no 26; and
  • Impact of landscaping on the neighbouring properties with high hedges or trees and the need to keep an ‘open’ outlook.
APT/2133310/01722/FUL
 
 
 
 
 
APT/21333/1-LB
10/01803/LB
Conversion of Derelict stables to single dwelling and construction of associated ancillary buildings (The Old Stables).
Conversion of brick farm building to single dwelling (Bull Cottage)
Conversion and extension of listed timber framed barn to office space and construction of new loose boxes (Florrey’s Barn)
Conversion of old cart shed to garages and construction of new timber garages            
Conversion and extension of listed timber framed barn to office space and construction of new loose boxes (Florrey’s Barn)  
Land adjoining West Farm and Rear of Florrey's Cottage, 19, 15, Two Chimney, 11, 9, 5 Eaton Village
 
Response of Council:
  • See above

 

APT/9875 10/01799/FUL
 Proposed stone boundary wall

 
Response of the Council:
No objections but consideration be given to height of wall obscuring neighbours’ open spaces.
College House, 18 Eaton Village, Abingdon,
OX13 5PR

 

10/147             ACCOUNTS: Payments authorised:
1.        272            Profile Video Ltd  Cancelled – levy against late payment, in dispute        nil
2.       273            Auditor’s fee for 31.3.2010                                                                £158.63
3.       274            Mrs T Davidson – October salary                                                       £267.57
4.       275            Training at OALC – Planning session for the Clerk                               £ 29.38
 
10/148 LETTERS AND PUBLICATIONS RECEIVED: They were circulated to Councillors. The items were briefly discussed:
1.          AGM Oxfordshire Green Belt Network – Friday 12/11/10 at 7.30pm at Horspath Village Hall – no one attending;
2.          Invitation to OPFA 2010 AGM and retirement of Roger Davis – Tuesday 30 November at 7.30pm at Steeple Aston VH – passed on to the playground committee;
3.          Brain Tumour Research –  request for funding turned down
4.          Received acknowledgement from Gordon Hunt 28/9/10 re Oaksmere Ditch – the Clerk will provide Mr Hunt with contact details for Mr Morgan.
 
10/149 MATTERS TO REPORT WITHOUT DECISIONS OR ITEMS FOR THE NEXT AGENDA. The items raised and related to:
  1. Notice of Polling District - The Council was satisfied with the Village Hall and has no comment;
  2. Remedial work on slipway at Eaton/Bablockhythe – to action by Mr White;
  3. Mrs Dymock’s salaries – to approve and pay next month;
  4. Paul Yaxley – Millway Lane developments – update
  5. Weir field – slab of concrete near weir eroding
10/150 DATE OF NEXT MEETING: To confirm that the next meeting of the Parish Council is to be held on Monday 6 December 2010 at 7.15pm, in the Village Hall.
 
CONFIDENTIAL AGENDA: Mrs Davidson left the meeting.
 
10/151 APPROVAL OF CAPITAL EXPENDITURE AND RUNNING COSTS FOR THE NEW CLERK: This was discussed and agreed, Mr Neale will distribute the information about the equipment which was approved.
 
There being no further business, the meeting closed at 10.35pm
 
Signed by Chairman:     Mrs C Salmon
Dated: 6/12/10
 
 

 

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