Appleton Sportsfield Management Committee

Annual General Meeting

Wednesday 14th April 2010 Sportsfield Pavilion: 7:30pm

1. Present: Paul Taylor, Graham Rose, Richard Prickett, Brian Cade, Phil Neale (Parish Council), Martin Bungay (Cricket) and John Gaughan .

2. Apologies for Absence: Roger Gilkes (Cricket Club) and Sanchia Prickett. The chairman noted the absence of representation of the Appleton Stars and asked the secretary to establish the reasons. [The secretary did contact the Mackellars after the meeting and they had forgotten they were due at the meeting]

3. Minutes of previous meeting: actions from the previous (2009) annual meeting were discussed and the minutes approved.

4. Chairman’s 2009/ 10 Report: the draft report was discussed and approved for circulation to the Parish Council at their Annual Parish Meeting.

5. Treasurer’s Report The Treasurer reported that funds stood at £2,620 as of 31/12/09. With £2,218 expenses for the year, this performance better than costs reflected the fact the Parish Council, with effect from April 2009, paid for the mowing of the outfield – thus fuel and maintenance costs were significantly lower. It is important, however, that the Sportsfield maintain a fund of at least £2000 in order to cover running costs for the following year and for occasional capital improvements.

User fees: User fees were discussed and it was agreed that they will remain as 2009: -

Senior Appleton football teams + the Appleton Cricket Club: £440 (any outside team £500 plus an upfront bond)

The Junior Football teams: £220

Casual User charges: it was agreed casual user charges should be as follows: -

(i) Villagers afternoon usage £25

(ii) Non Villagers afternoon usage £50

(iii) Villagers evening to midnight £60 plus £50 deposit

(iv) Non Villagers eve to midnight £140 plus £100 deposit

(v) Cricket/ Football pitches £30 per letting to Sportsfield

(vi) Playgroup Sports & Appleton CofE School football £7.50

(vii) Rye St Antony D of E camping £100

Richard Prickett suggested the old roller should be sold on e-Bay and Brian Cade believed one of his sons could handle the sale through this medium. Graham Rose to provide details and a photo. It was agreed we should seek £300. The chairman thanked Richard for his excellent financial management of the Sportsfield.

6. Election of Officers

Chairman: Paul Taylor

Vice Chairman: Martin Bungay

Treasurer: John Gaughan

Secretary: Graham Rose

7. Maintenance of Field and Equipment:

Damaged football touch lines:. The committee congratulated Roger Gilkes and the Cricket Club on managing to repair the lines so cost-effectively. The chairman reinforced his plea that no creosote be used to kill the grass.

Repair of the practice area: Graham Rose agreed to firstly roll the area then obtain some grass seed which he estimated will cost about £80.

Cutting of the outfield by Rob Ford. The committee was very pleased with the arrangements which worked well in 2009. It was accepted that, for cricket preparation, the old tractor and mower were still important.

Tractor Safety Bar: the chairman acknowledged this matter still required attention and he will address in the near future. [The roll over safety bar needs to ne lowered for the tractor to be able to drive into the garage.]

8. Maintenance of Pavilion: The chairman advised that the Hall was in need of repainting. He also stated there was a need for an extractor fan in the kitchen area over the urn and this will be organised shortly.

9 Teams using the facility in 2010/ 11: -

Teams using the pitch in 2010/11: - a) Appleton Junior Football Club: To be confirmed b) Appleton Cricket Club c) Appleton Stars Senior Football Club: to be confirmed d) It was agreed that, because there were no representatives of the Appleton Stars at the AGM a further meeting would be held to discuss their requirements for the forthcoming season.

10. Any Other Business

a) State of road to Sportsfield: The repairs carried out by the Morgans in the middle of winter were holding OK but it was agreed Graham Rose should chase Thames Water and establish whether they had obtained quotes for the repair of the road.

b) Use of the facility for teenage birthdays: the chairman stated that teenage parties can only be held if there is confirmed adult supervision throughout the event, a condition that there is no overnight camping and the event ends at mid-night.

c) Sign at Netherton Road entrance: It was agreed the quote from Signarama for metal signs be accepted and Graham Rose to organise. The cost will be in the region of £130.

d) Greg Alder and a ride-on mower: Martin Bungay advised Greg Alder (an ACC member) has a ride-on mower available. Graham Rose to follow up

e) Parish Council: the chairman recorded his thanks to Ros Uren for her work as the parish council representative and welcomed Phil Neale.

f) Health and Safety: the chairman has produced a Red Book with all the details for Risk Assessment and Health & Safety and this would be left prominently in the pavilion.

g) Thanks to Richard Prickett: the committee thanked Richard Prickett for all his work over the past several years and were delighted he will remain on the Sportsfield Management Committee

There being no further business, the meeting closed at 8.45pm